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Timeline for Promotion Packet Submission to the School of Medicine

The following information offers timelines with regard to the preparation of promotion packets for submission to the School of Medicine. Information is provided for all tracks and is relevant for promotion to all ranks. We hope that this guidance will be useful to you as you prepare your materials for promotion. Questions should be directed to Dr. Nadine Kaslow, nkaslow@emory.edu, or Ms. Tracy Woods, tcraft@emory.edu

MEST Track Promotion Timeline

  • Request for change to MEST track is on a rolling calendar 
  • December in the year prior to going up for promotion (latest time for this conversation) – Discussion/decision with mentor(s), conference report reviewers, and relevant departments leaders about readiness for promotion 
  • January (latest time for this conversation) – Meeting for discussion/decision with Dr. Kaslow about readiness for promotion  
  • February and March – Prepare promotion packet 
  • April and May – Promotion packet is reviewed by Dr. Kaslow and Tracy Woods and revised by faculty member 
  • May – Promotions Subcommittee is appointed 
  • June 1 – Final promotion packet due from faculty member to Dr. Kaslow and Tracy Woods
  • June - August – Evaluator letter requests sent, people prompted, and final deadline for letters is August 15
  • August and September – Promotions Subcommittee reviews materials, meets, and writes recommendation letter
  • October – Packet reviewed by Department Promotions Committee and a recommendation is made to the Department of Psychiatry and Behavioral Sciences Executive Committee
  • November First Tuesday – Packet reviewed by Department of Psychiatry and Behavioral Sciences Executive Committee and a final recommendation is made from the department
  • November –Chair of the Department of Psychiatry and Behavioral Sciences prepares final letter
  • December 1 - Packet due to the Dean’s Office in the School of Medicine
  • The notification of the University’s decision occurs on a rolling basis, but appointment is not effective until September 1 of the year of notification

Tenure Track Promotion Timeline

  • December in the year prior to going up for promotion (latest time for this conversation) – Discussion/decision with mentor(s), conference report reviewers, and relevant departments leaders about readiness for promotion
  • January (latest time for this conversation) – Meeting for discussion/decision with Dr. Kaslow about readiness for promotion
  • January and March – Prepare promotion packet
  • April and May – Packet is reviewed by Dr. Kaslow and Tracy Woods and revised by faculty member
  • June 1 – Final promotion packet due to Dean’s Office in the School of Medicine for evaluation letter writer requests
  • July – Promotions Subcommittee is appointed
  • August – Promotions Subcommittee reviews materials, meets, and writes recommendation letter (If materials are not received until September, this may occur in September)
  • September – Promotion packet reviewed by Department Promotions Committee and a recommendation is made to the Department of Psychiatry and Behavioral Sciences Executive Committee
  • October First Tuesday – Packet reviewed by the Department of Psychiatry and Behavioral Sciences Executive Committee and a final recommendation is made by the department
  • October – Chair of the Department of Psychiatry and Behavioral Sciences prepares final letter
  • October 15 – Final packet due to Dean’s Office in the School of Medicine
  • The notification of the University’s decision occurs on a rolling basis, but appointment is not effective until September 1 of the year of notification

Clinical and Research Track Promotion Timeline

  • December in the year prior to going up for promotion (latest time for this conversation) – Discussion/decision with mentor(s), conference report reviewers, and relevant departments leaders about readiness for promotion
  • January (latest time for this conversation) – Meeting for discussion/decision with Dr. Kaslow about readiness for promotion
  • May and June – Prepare promotion packet
  • July and August – Promotion packet is reviewed by Dr. Kaslow and Tracy Woods and revised by faculty member
  • September 1 – Final promotion packet due from faculty member to Dr. Kaslow and Tracy Woods
  • October and November – Evaluation letter requests
  • November – Promotions Subcommittee is appointed
  • December – Promotions subcommittee reviews materials, meets, and writes recommendation letter
  • January – Packet reviewed by Department Promotions Committee and a recommendation is made to the Department of Psychiatry and Behavioral Sciences Executive Committee
  • February First Tuesday – Packet reviewed by the Department of Psychiatry and Behavioral Sciences Executive Committee and a final department decision is made
  • February – Chair of the Department of Psychiatry and Behavioral Sciences prepares final letter
  • March 1 - Packet due to Dean’s Office in the School of Medicine
  • The notification of the University’s decision occurs on a rolling basis, but appointment is not effective until September 1 of the year of notification